Presupuesto: Include the logistics in your budget, from venue rental to cocktail to the AV equipment to support the event. Also, a choreographer and costume rentals for your service staff and dancers. Engage an emcee that is spontaneous and that can motivate your guests to participate. If your budget is limited, how about someone outgoing and can take on the role as an emcee in your company? If the prize to be given away is not your new product, think of a prize that can be related to the adventure theme, and don't forget to include that in your budget. All the sound effects are important, so make sure you also budget the cost in the purchase of these CDs.
Programa: 20.00 - Arrival of guests and cocktails "Indiana Jones" 20.30 - Welcome address and presentation of the Treasure Search 20.45 - Start of the Treasure Search 21.15 - Prize-giving and launch of New product 22.00 - End of program
Actividades: Venue and decoration Find a venue that has open space, like a garden, a park or a room with is big enough for your guests to roam around, so that the search can be more interesting. For enclosed venues, you can look at museums and exhibition halls. For decoration, get inspirations from "Indiana Jones-The Raiders of the Lost Ark", or if you prefer, from the classic "Treasure Island". Apart from decorating with props and landscaping, you can also project images of the movies to add visual impact and edit in some animations of the your new product. Add in sound effects of rain, water and birds chirping to create the ambience. You can usually find such sounds in shops that sell ecological products. For props, you can add in palm trees, hanging roots, bushes, rocks and anything that can add to a " tropical jungle" setting. You can even create huge rocks with foam. For a cheaper decoration, you can paint a huge backdrop of a jungle compared to creating 3D props. You can also add in painted panels of the map for the Treasure Search. Music plays an essential role in creating the right atmosphere. Apart from the sounds of nature, you can also choose to have sounds of the tam-tam and soundtracks of adventure movies. To make it even more impactful, look for sound effects that stimulate a storm or animal sounds. (We recommend the CD "jungle talk"). Entertainment Start the entertainment from the moment the guests arrive. Dress your service staff and hostesses in adventure outfits: leather waistcoats with pockets, bandannas, ropes, hat or caps, etc. Even the emcee is dressed up to fit the theme. A good option is to engage a group of percussionists to play during the time of the Treasure Search, the beating of the drums adds the jungle beat as your guests are moving around for the Treasure Search. Get a group of dancers dressed in flowers and leaves to entertain your guests with their interpretation of the "jungle dance". Work with a choreographer to see how you can add in features or characteristics of your new product into the dance. While presenting the new product, get the percussionists to prepare a crescendo to bring in the new product and add hype and get attention in the reveal of the product. Maximise the presence of the entertainers that you have engaged. Get them to break the ice and to encourage your guests to participate in the Treasure Search, animate the Treasure Search by guiding the guests with clues or simply to add atmosphere during the Search. Or you can get your company staff to help out in giving clues to the guests.
Consejos: If your product cannot be easily hidden, camouflaged it with moss or grass. The objective is to make it a little less easy to find. If time or budget do not allow the fabrication of props, you can find a venue (or in discotheques) where they already have these existing decorations, and most possibly, they will also have the music that you need for the "jungle" sound effects.
Otro: Communication It is advisable to give your guests an idea of the Treasure Search before they arrive to your event. Especially for people who may arrive once the Treasure Search have begun, they can very quickly get involved without too much explanation. Include in your invitations, a brief explanation of the Treasure Search and the clues that they may require, the prize that is waiting for them and the main objective of the event: the launch of your new product. Implement the theme in the communication so that there is consistency from the communication to the actual event. You can use designs of the tropical jungle, animals, etc. The clues can also be displayed during the event in a display stand or projected on walls or screens. You can also print them and distribute them to the guests upon their arrival.