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Affordable Meetings

Affordable Meetings

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What is ‘NetZero Events’, the international commitment of the MICE industry? What do ChatGPT and artificial intelligence for events mean? Companies still far from defining sustainability targets in MICE
Looking for cost-saving tips? Here are some professional tips to help you do just that. Applicable for all types of corporate events.

– Have pitchers of fresh water instead of bottled water if it can be avoided. Bottled water can blow up the budget relatively.

– Try to use an outdoor/terrace/pool venue to minimize decoration. Transforming a plain ballroom or meeting room is extremely expensive and sometimes can be less attractive or effective.

– Use venues that you have the flexibility to choose your own providers. You are then not tied to a specific provider that can be costly.

– Read and fully understand your contract! Donát get caught because you missed the small print or didnát understand it.

– Practice “recyclying”. Replate muffins and fruit from breakfast and offer them at the midmorning break.

– Bring your own LCD, power strips, and extension cords to avoid AV charges if you have them.

– Contract more than one meeting at a time. You can often get more favorable terms if the property is assured of future business.

– If a speaker that you want is currently in the area in which youáll be holding the meeting, ask if he or she can do a keynote and/or workshop, preferably on the same day. It will save on expenses, and you may get a discount.

– Ask, ask, ask. Very often hotels will have props and miscellaneous decor on-site that you can use at no charge.

On transportation
– Less is more — The farther apart you can spread the shuttle pick up times, the better. You can save one to five vehicles by adjusting the times by 10 minutes.

– Sponsorship — Get everything possible sponsored. You can even get airport transportation sponsored. Consider showing videotape advertisements on the overhead television of the bus, or having a sponsor for the coolers full of drinks for the ride.

– Cut down on “Greets” — This works best for sales and internal meetings. Have guests walk to a meeting point in the claim area. This reduces the number of staff at the airport.

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